Privacy Policy

award ceremony 2020

BSHNI Privacy Policy

The British Society of Head & Neck Imaging (referred to as The Society hereafter) is committed to protecting the privacy of individuals who visit the website and who make use of the membership facilities. This privacy policy provides you with information in terms of articles 19 and 20 of the Data Protection Act The policy can be easily accessible via a link at the bottom of each web page.

When you visit our website the following information will automatically be processed and this is solely for the use of by the Society:

  • The requested web page or download;
  • Whether the request was successful or not;
  • The date and time when you accessed the site;
  • The Internet address of the web site or the domain name of the computer from which you accessed the site;
  • The operating system of the machine running your web browser and the type and version of your web browser.

Our website uses only session cookies which are erased when the user closes the Web browser. The session cookie is stored in temporary memory and is not retained after the browser is closed. Session cookies do not collect information from the user’s computer. They will typically store information in the form of a session identification that does not personally identify the user

When using this website’s online facilities, data subjects may be required to provide their personal data for the purposes of Membership Activity. As an individual you may exercise your right to access the data held about you by the Society by submitting your request in writing to the data controller. Although all reasonable efforts will be made to keep your information updated, you are kindly requested to inform us of any change referring to the personal data held by the association. In any case if you consider that certain information about you is inaccurate, you may request rectification of such data. You also have the right to request the blocking or erasure of data which has been processed unlawfully.

To help members activity our website can connect you with a number of links to other national and international organisations and agencies. When connecting to such other websites you will no longer be subject to this policy but to the privacy policy of the new site.

This site uses Secure Sockets Layer (SSL) to ensure secure transmission of your personal  data. Any data transmitted during the session will be encrypted or scrambled and then decrypted or unscrambled at the receiving end. This will ascertain that data cannot be read during transmission.

If there are any changes to this privacy policy, we will replace this page with an updated version. It is therefore, in your own interest, to check the “Privacy Policy” page any time you access our web site so as to be aware of any changes which may occur from time to time.

Any comments or suggestions that you may have and which may contribute to a better quality of service is welcome and greatly appreciated by the Society.

Please contact the Society at:



British Society of Head and Neck Imaging (BSHNI) is a national not for profit society with the purpose of maintaining and improving the quality of Head & Neck Imaging in UK through education, research and training.

Membership to the society is open to all healthcare staff and trainees interested in Head & Neck Imaging.

Under the GDPR legislation, we are required to provide you with certain details concerning how your personal data will be used and processed.

Full details of how we use and protect your personal data, as well as your right in respect of it, are in our Privacy Policy which is detailed below.

Name / Role of Data Controller: BSHNI President

Name / Role of Data Processors: BSHNI Hon Secretary & Society Administrator

Contact details: Email:

Categories of Personal data: Name, Postal address, phone number, Date of birth, Gender, Email address.

Sources of Personal data: You / Member.

Automated decisions: None

Purposes of processing:  BSHNI will process your personal data for the purposes of:

  • communication with you
  • Administering membership details
  • Administering BSHNI elections and voting
  • Administering Annual Conference, Winter meeting and any BSHNI meetings
  • Administering research application or award.
  • Liaising with ESHNR for institutional membership.

Who will we disclose your Personal data to: ESHNR when administering annual institutional membership. No one else without your prior consent.

Legal basis for processing your personal data: administration of membership and conferences.

  • in all other cases: that is necessary for our legitimate interests which are to ensure that BSHNI meets its legal requirements and those of the members and this does not prejudice or harm your rights and freedom.

Your right to withdraw consent: You have the right to withdraw any consent at any time. You can enjoy all the membership privileges regardless of the consent using your membership certificate as evidence.

Location of your personal data: We will keep your personal data secure in GDPR compliant cloud storage.

How long we will keep your Personal data for: For as long as your are a BSHNI member or withdraw your consent.

Your rights with respect of your personal data: You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.

Complaints: If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch by emailing us at